At ISAPP’s 2025 annual meeting, we will bring together global experts from diverse fields to discuss the latest scientific topics. The typical model for our meetings is a by-invitation-only format including invited experts (speakers and content leaders for the discussion groups), industry member scientists and selected Students and Fellows Association members.
Please review the details of our expense reimbursement policy for qualifying invited expert participants.
Registration
All participants must register here.
Accommodations
Accommodations are onsite at the Banff Centre for Arts and Creativity. ISAPP will automatically book and fund the nights required for meeting attendance (typically 3 nights, depending on travel logistics). We anticipate most participants will need to arrive on Monday 14th July and depart late afternoon/evening on Thursday 17th July. Additional hotel nights may be booked directly by the participant – please see links on this page. Cost of additional nights is the responsibility of the participant.
Meals
Meals during the conference will be provided by ISAPP. The cost of additional food or drinks beyond what is organized for the conference, including meals during travel, is the responsibility of the participant.
Travel
Basic travel support, including economy round-trip airfare from your home airport (up to the quoted amount), is available to speakers and invited experts who participate in the entire ISAPP meeting and fulfill any stated requirements for meeting participation. Some participants with extended travel times may be eligible for increased reimbursement as determined by ISAPP quoting procedures. Further details follow for air and ground transportation.
Flights
For eligible invited participants, a personalized flight quote will be provided to confirm reimbursable costs to/from your destination airport. Once you have received your flight quote, please proceed with booking your flights. ISAPP advises that you complete your flight bookings as early as possible in order to avoid increased costs.
The flight quote must be submitted along with your receipt(s) for reimbursement. Reimbursement will only be provided after the meeting concludes. The reimbursable amount will not exceed the limit within the supplied quote. If the actual cost is less than the price quote, then the actual cost will be reimbursed.
To organize your flight quote or to discuss booking procedures, please contact Laura Tiernay at laura@nullisappscience.org.
Please note: It is the responsibility of the traveler to determine if any travel visas/travel authorizations are required, or if any proof of COVID or other vaccination status or negative COVID testing is required.
Ground transportation: Shuttle Bus
A 2-hour shuttle bus ride by Banff Airporter will transfer you between Calgary Airport and the meeting venue in Banff. The shuttle bus must be reserved for both your arrival and departure transfers once your flights are purchased. A booking code will be provided along with your flight quote, which will charge directly to the ISAPP account. If your flight times change prior to travel, you are responsible for updating your scheduled bus time. There is no charge to update, however availability may be limited. The Banff Airporter also provides booking recommendations on their website.
To book extra bus seats for accompanying guests, please contact Laura Tiernay at laura@nullisappscience.org to request a discounted guest booking code.
Expense Reimbursement
Submission of travel expenses for reimbursement:
- Expenses may be submitted at the conclusion of the meeting from July 18, 2025 and must be completed by August 18, 2025. Any claims submitted after this date will NOT be reimbursed.
- Any questions on travel reimbursement should be directed to Laura Tiernay at laura@nullisappscience.org
Non-reimbursable expenses include
- Costs for accompanying guests
- non-direct travel routings
- pre- or post-meeting activities
- additional nights’ accommodations or upgraded accommodations
- rental cars
- taxis or other privately booked transport in lieu of shuttle services
- transportation/mileage to and from your departure airport
- parking at your departure airport
- any additional food or drinks outside the conference (including those incurred during travel)
